Questions on Forum Planning & Development

Q:   WHO IS OUR POINT OF CONTACT AT MISSIONNEXT?

A:   Dave Estill, National Forum Coordinator (480-695-2585)

       Email:  dave.estill@missionnext.org

 

Q:   WHAT TYPE OF PROMOTIONAL WORK FOR OUR FORUM WILL MISSIONNEXT DO AND AT WHAT TIME INTERVALS?

A:   Please refer to Pg 7 of the  Forum Development Guide


Q:   ARE THERE SAMPLE LETTERS AND FORMS DEVELOPED FOR OUR USE TO INVITE SPONSORING CHURCHES AND LOCAL MINISTRIES?

A:   Sample letters are available for printing on host church letterhead; simply copy and paste to your letterhead and edit as necessary.

Q:    HOW DO WE FIND LOCAL SPEAKERS?

A:   The National Forum Coordinator for MissionNext will work with the Leadership Team to find speakers.


Q:    HOW CAN WE THANK SPEAKERS AND FORUM SUPPORT STAFF?

A:    This is handled by MissionNext, but the local team can do whatever seems appropriate in addition to what MissionNext will do.

 

Q:     IS THERE A GOOD WAY TO PLAN AND TRACK THE TASKS FOR THE CONFERENCE?

A:     The Forum Development Guide includes guidelines for logistical and promotional activities.  We have also provided examples of an Action Items Log, an Assignment Matrix, and a Calendar Checklist on our Sample Forms and Letters web page.  All of these sample forms will be helpful in keeping up with tasks and staying on target.


Q:    WHERE CAN WE OBTAIN PROMOTIONAL MATERIAL FOR MARKETING OUR MISSIONNEXT FORUM?

A:    Dave Estill, the National Forum Coordinator, is your contact person at MissionNext.  He will see that you have all the promotional materials necessary for promoting the forum.


Q:   HOW SHOULD EACH WORKSHOP ROOM BE SET UP?

A:   Rooms should be set up classroom style with a blackboard or white board; in some cases a PowerPoint projector might be needed.  Some rooms should be set up for 40; others for 20.


Q:   WHO WILL PRINT THE FORUM NOTEBOOKS?

A:    MissionNext will have the notebooks printed and collated with dividers; notebooks will be shipped to the host church to arrive on Tuesday or Wednesday the week of the forum.  Binders will also be sent to arrive at the same time.  Volunteers should be assembled by a member of the Leadership Team to insert the collated notebook pages into the binders.

 

Q:   HOW DO WE ESTIMATE THE AMOUNT OF FOOD NEEDED?

A:    MissionNext will provide the Leadership Team with the total number of registrations, exhibitor reps, speakers, etc at least two weeks prior to the forum and update, as necessary.  The Leadership Team will have to estimate the number of volunteers and staff people to be added to that number in order to determine the amount of food needed.